<aside> 💌 Hello! This is my version of a popular prioritization tool (Eisenhower Matrix) where you evaluate each task based on its urgency and importance and then label each job based on your evaluation. I have automated that process and also added a column for time and day which makes the decision-making process of 'what to do first' easier. Scroll down for the 'How to use' section.

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[Weekly] Tasks

**Hit 'Duplicate Template' on the top right to use this as a template.

👇🏼 Read before use

Here's how this works👇🏼

<aside> 💡 1. Important and urgent tasks are your top priority.

For example, you need to make a few changes to artwork that must be sent out tomorrow, deliver the first draft of your logo, finish the deck you are supposed to present the next day, or a project you need to start working on.

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<aside> 💡 2. Important but non-urgent tasks have lower priorities - things you need to schedule for later.

Such as paying your subscriptions, taxes, vendors, or overheads.

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<aside> 💡 3. Urgent but non-important tasks are good candidates for - catching up in your spare time.

For example, order a book for yourself or design an invitation for a loved one!

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<aside> 💡 4. Non-urgent and non-important tasks are things you probably just should not do.

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What is the Time column for? ⏳

<aside> 💡 It's the estimated time it would take you to finish a task. Here's how I evaluate the time estimated:

What is the Deadline column for? ⏳

<aside> 💡 My Deadline column is for the doable deadlines for me; it helps me stay focused and prioritize better. The client deadline column is the day of delivery, the day of shipping the work.

🎁 Pro tip: Keep a 48-hour buffer between the two. Client deadlines should always be two days ahead of your deadline. This creates space for you to manage in case of any crisis, or when life gets in the way.

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What's my process?

<aside> 💡 I start by planning my day, the night before. I take five minutes out to make a list of the maximum 6 tasks I‘d like to achieve to reduce the morning overwhelm the following day.

I make sure my task list has these 4 components:

• Quantity (Makes your goals measurable)
• Agenda (Makes your goal significant)
• Action (Makes it achievable)
• Deadline (Makes it time-bound)

This is what my current task list looks like:

#1. Finish writing 9 posts by Saturday. #2. Write a newsletter on procrastination by Thursday. #3. Design half of the workshop slides before 26th of the month. #4. Build a landing page for my upcoming workshop by Friday. #5. Build a pitch deck of 10 slides to pitch for speaker opportunities at D-schools by 15th June.

Notice how these goals are different from:

#1 Write posts #2. Write a newsletter #3. Design workshop slides  #4. Build a landing page #5. Create a pitch deck

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